Day Camp Calendar

Printable Calendar

February To Do List

Promote. Review www.shac.org/day-camp and district day camp webpage (including volunteer training times) for accuracy and submit corrections to webmaster. Meet with your area quartermaster and visit the storage shed
February 1, 2020 Day camp license application is due

February 19, 2020

Paperwork meeting (required for camp and program directors) from 7:00 - 9:00 pm.

  • budget review
  • paperwork
  • discussion of standards
  • forms

Logistics Meeting (required for camp directors and program directors and the district professional)

  • Ordering QM supplies and shooting sports equipment
  • Ordering t-shirts, water bottles, patches, gifts
  • Pricing for supplies, shirts, bottles/cups/string packs will be distributed.
  • Purchase orders

March To Do List

Get bids for non-council provided items (e.g., port-a-potties). Recruit area volunteers. Request letters (i.e., hospital, ambulance, police, fire). Begin working on day camp standards book, volunteer training manual and volunteer training presentation. Promote.
March 15, 2020 Patch order due. Submit patch order using www.daycamp.shac.org/patch-order-form.
March 15, 2020 First supply order due. Submit the order at www.day-camp.shac.org/supply-order.
March 18, 2020 Day Camp Meeting (required for camp directors and program directors) from 7:00 - 9:00 pm.
  • day camp concerns
  • training review
March 30, 2020 Program plan approval due. Submit using www.day-camp.shac.org/program-approval-form.

April To Do List

Finalize schedule and map. Finalize volunteer training manual. Conduct pre-camp site visit. Arrange for facilities (i.e., water, sanitation, permits). Promote.
April 15, 2020 Preliminary quartermaster request due. Submit using www.shac.org/quartermaster-equipment.

April 15, 2020

Day Camp Meeting (required for camp directors and program directors) from 7:00 - 9:00 pm.

  • day camp concerns
  • training review
  • quartermaster supplies
  • standards review
  • pick-up the supplies order on March 15th
  • pricing for t-shirts, supplies, gifts, patches will be announced

April TBD, 2020

Orders due 

May To Do List

Conduct volunteer training. Finalize day camp standard book. Recruit next year's camp director and program director with the approval of the district executive. Promote.
May TBD, 2020 Late registration begin for all camps. 

May TBD, 2020

Final order due by 8:00 pm.

May 15, 2020 Final supply order due: submit using www.day-camp.shac.org/supply-order.
May 20, 2020 Day camp meeting (for those needing support or to pick up supplies) from 7:00 - 9:00 pm.
  • day camp concerns
  • training review
Two weeks before camp Second t-shirt order due. Submit using www.daycamp.shac.org/t-shirt-order-form.
Two weeks before camp Registration link taken off websites (district and council). Camp director can send link to add additional youth and adult at their discretion.
Monday before camp Registration closes.  

Camp!

Camp!

Monday after camp Turn-in left over t-shirts and supplies for partial refund.  
One week after camp Submit attendance report.
One week after camp Submit health logs.
One week after camp Meet with key staff to review evaluations and document recommended changes for next year.
Two weeks after camp Submit final budget report and all receipts to district executive and council day camp chair. 
Two weeks after camp Submit close out report and hold an Event Close Out Meeting with the district executive. 

July To Do List

Recruit camp director and program director.

August To Do List

Select and reserve next year's facility. Work with the district executive to submit next year's budget.

August 19, 2020

Year-end camp performance review (required for current camp directors and program directors; last year's directors are highly encouraged to attend) at 7:00 - 9:00 pm

  • Awards ceremony
  • Thorns and roses feedback for last year
  • Submit patch and t-shirt design ideas for next year
  • Submit any program changes recommended for next year
September 16, 2020 Kickoff Meeting
October 21, 2020 Submit patch design ideas to council day camp director.
Submit t-shirt design ideas to council day camp director.
Submit generic design ideas to council day camp director.
October 21, 2020 Day Camp Meeting
November 18, 2020 Day Camp Meeting
December 16, 2020 Day Camp Meeting
  • Finalize program and review vendors. View sample projects from vendors. Bring your favorite cookies.

November To Do List

Recruit Key Staff. Review budget with key staff. Schedule key staff meetings. Review promotion plan and ensure key staff are all promoting camp. Review www.shac.org/day-camp and district day camp webpage for accuracy and submit corrections to webmaster. DE finalizes contract with facility.

December To Do List

Schedule all key staff meetings. Finalize program to submit to council.

January 23, 2021

Staff Development Workshop (required for camp directors, program directors, and key staffers who plan on attending the National Day Camp School in February; other key staff may attend). Lunch will be provided.
8:30 am - 1:00 pm

January TBD, 2021 Registration. Click on the registration link for your district on the home page.  Submit corrections to https://day-camp.shac.org/online-registration-support.
February 1, 2021 Registration goes live for all districts.

February To Do List

Promote. Review www.shac.org/day-camp and district day camp webpage (including volunteer training times) for accuracy and submit corrections to webmaster. Meet with your area quartermaster and visit the storage shed
February 1, 2021 Day camp license application is due to monica.cotten@scouting.org 
February 19-21, 2021 National Camp School. Camp director and program director must attend.

February 17, 2021

Paperwork meeting (required for camp and program directors) from 7:00 - 9:00 pm.

  • budget review
  • paperwork
  • discussion of standards
  • forms

Logistics Meeting (required for camp directors and program directors and the district professional)

  • Ordering QM supplies and shooting sports equipment
  • Ordering t-shirts, water bottles, patches, gifts
  • Pricing for supplies, shirts, bottles/cups/string packs will be distributed.
  • Purchase orders

March To Do List

Get bids for non-council provided items (e.g., port-a-potties). Recruit area volunteers. Request letters (i.e., hospital, ambulance, police, fire). Begin working on day camp standards book, volunteer training manual and volunteer training presentation. Promote.
March 17, 2021 Patch order due. Submit patch order using www.daycamp.shac.org/patch-order-form.
March 17, 2021 First supply order due. Submit the order at www.day-camp.shac.org/supply-order.
March TBD, 2021 Day Camp Meeting (required for camp directors and program directors) from 7:00 - 9:00 pm.
  • day camp concerns
  • training review
March 30, 2021 Program plan approval due. Submit using www.day-camp.shac.org/program-approval-form.

April To Do List

Finalize schedule and map. Finalize volunteer training manual. Conduct pre-camp site visit. Arrange for facilities (i.e., water, sanitation, permits). Promote.
April 21, 2021 Preliminary quartermaster request due. Submit using www.shac.org/quartermaster-equipment.

April 21, 2021

Day Camp Meeting (required for camp directors and program directors) from 7:00 - 9:00 pm.

  • day camp concerns
  • training review
  • quartermaster supplies
  • standards review
  • pick-up the supplies order on March 15th
  • pricing for t-shirts, supplies, gifts, patches will be announced

April TBD, 2021

Orders due 

May To Do List

Conduct volunteer training. Finalize day camp standard book. Recruit next year's camp director and program director with the approval of the district executive. Promote.

May TBD, 2021

Final order due at 8:00 pm.

May TBD, 2021 Final supply order due: submit using www.day-camp.shac.org/supply-order.
May 19, 2021 Day camp meeting (for those needing support or to pick up supplies) from 7:00 - 9:00 pm.
  • day camp concerns
  • training review
Two weeks before camp Late registration begin for all camps. 
Two weeks before camp Second t-shirt order due. Submit using www.daycamp.shac.org/t-shirt-order-form.
Two weeks before camp Registration link taken off websites (district and council). Camp director can send link to add additional youth and adult at their discretion.
Monday before camp Registration closes.  

Camp!

Camp!

Monday after camp Turn-in left over t-shirts and supplies for partial refund.  
One week after camp Submit attendance report.
One week after camp Submit health logs.
One week after camp Meet with key staff to review evaluations and document recommended changes for next year.
Two weeks after camp Submit final budget report and all receipts to district executive and council day camp chair. 
Two weeks after camp Submit close out report and hold an Event Close Out Meeting with the district executive. 

July To Do List

Recruit camp director and program director.

August To Do List

Select and reserve next year's facility. Work with the district executive to submit next year's budget.

August 18, 2021

Year-end camp performance review  (required for current camp directors and program directors; last year's directors are highly encouraged to attend) from 7:00 - 9:00 pm.

  • Thorns and roses feedback for last year
  • Submit patch and t-shirt design ideas for next year
  • Submit any program changes recommended for next year
September TBD, 2021 Kickoff Meeting
October TBD, 2021 Day Camp Meeting
  • Submit patch design ideas to council day camp chair.
  • Submit t-shirt design ideas to council day camp chair.
  • Submit generic design ideas to council day camp chair.

November TBD, 2021

National Camp School. Camp director and program director must be national camp school certified.

November To Do List

Recruit Key Staff. Review budget with key staff. Schedule key staff meetings. Review promotion plan and ensure key staff are all promoting camp. Review www.shac.org/day-camp and district day camp webpage for accuracy and submit corrections to webmaster. DE finalizes contract with facility.
November TBD, 2021 Day Camp Meeting
  • Finalize program and review vendors. View sample projects from vendors. Bring your favorite cookies.

December To Do List

Schedule all key staff meetings. Finalize program to submit to council.

December TBD, 2021 Day Camp Meeting
  • Finalize program and review vendors. View sample projects from vendors. Bring your favorite cookies.

January 25, 2021

Staff Development Workshop (required for camp directors and program directors; other key staff may attend) from 8:30 am - 1:00 pm. Lunch will be provided.

January TBD, 2021 Registration. Click on the registration link for your district on the home page.  Submit corrections to https://day-camp.shac.org/online-registration-support.
February 1, 2021 Registration goes live for all districts.