| Overdue |
Registration. Click on the registration link for your district on the home page. Submit corrections to http://day-camp.shac.org/online-registration-support. |
| February 1, 2018 |
Registration goes live for all districts. |
February To Do List
|
Promote. Review www.shac.org/day-camp and district day camp webpage (including volunteer training times) for accuracy and submit corrections to webmaster. Meet with your area quartermaster and visit the storage shed. |
| February 1, 2018 |
Day camp license application is due to donna.burke@scouting.org. |
|
February 21, 2018
|
Paperwork meeting (required for camp and program directors) at 7:00 - 9:00 pm.
- budget review
- paperwork
- discussion of standards
- forms
Logistics Meeting (required for camp directors and program directors and the district professional)
- Ordering QM supplies and shooting sports equipment
- Ordering t-shirts, water bottles, patches, gifts
- Pricing for supplies, shirts, bottles/cups/string packs will be distributed.
- Purchase orders
|
March To Do List
|
Get bids for non-council provided items (e.g., port-a-potties). Recruit area volunteers. Request letters (i.e., hospital, ambulance, police, fire). Begin working on day camp standards book, volunteer training manual and volunteer training presentation. Promote. |
| March 15, 2018 |
Patch order due. Submit patch order using www.daycamp.shac.org/patch-order-form. |
| March 15, 2018 |
First supply order due. Submit the order at www.day-camp.shac.org/supply-order. |
| March 21, 2018 |
Day Camp Meeting (required for camp directors and program directors)
7:00 - 9:00
- day camp concerns
- training review
|
| March 30, 2018 |
Program plan approval due. Submit using www.day-camp.shac.org/program-approval-form. |
April To Do List
|
Finalize schedule and map. Finalize volunteer training manual. Conduct pre-camp site visit. Arrange for facilities (i.e., water, sanitation, permits). Promote. |
| April 15, 2018 |
Preliminary quartermaster request due. Submit using www.shac.org/quartermaster-equipment. |
|
April 18, 2018
|
Day Camp Meeting (required for camp directors and program directors)
7:00 - 9:00
- day camp concerns
- training review
- quartermaster supplies
- standards review
- pick-up the supplies order on March 15th.
- pricing for t-shirts, supplies, gifts, patches will be announced
|
|
April TBD, 2018
|
Orders due
|
May To Do List
|
Conduct volunteer training. Finalize day camp standard book. Recruit next year's camp director and program director with the approval of the district executive. Promote. |
| May TBD, 2018 |
Late registration begin for all camps. |
|
May TBD, 2018
|
Final order due at 8:00 pm.
|
| May 15, 2018 |
Final supply order due: submit using www.day-camp.shac.org/supply-order. |
| May 16, 2018 |
Day camp meeting (for those needing support or to pick up supplies)
7:00 - 9:00
- day camp concerns
- training review
|
| Two weeks before camp |
Second t-shirt order due. Submit using www.daycamp.shac.org/t-shirt-order-form. |
| Two weeks before camp |
Registration link taken off websites (district and council). Camp director can send link to add additional youth and adult at their discretion. |
| Monday before camp |
Registration closes. |
| Saturday before camp |
Sixth budget review with final numbers. Send updated budget and expense receipts to council day camp chair (sedieckmann@gmail.com). |
Camp!
|
Camp!
|
| Monday after camp |
Turn-in left over t-shirts and supplies for partial refund. |
| One week after camp |
Submit attendance report. |
| One week after camp |
Submit health logs. |
| One week after camp |
Meet with key staff to review evaluations and document recommended changes for next year. |
| Two weeks after camp |
Submit final budget report and all receipts to district executive and council day camp chair. |
| Two weeks after camp |
Submit close out report and hold an Event Close Out Meeting with the district executive. |
July To Do List
|
Recruit camp director and program director. |
August To Do List
|
Select and reserve next year's facility. Work with the district executive to submit next year's budget. |
August 15, 2018 |
Year-end camp performance review (required for 2017 current camp directors and program directors; 2018 directors are highly encouraged to attend)
7:00 - 9:00 pm
- Awards ceremony
- Thorns and roses feedback for last year
- Submit patch and t-shirt design ideas for next year
- Submit any program changes recommended for next year
|
| September 19, 2018 |
Kickoff Meeting |
| October 17, 2018 |
Submit patch design ideas to jennpta@aol.com.
Submit t-shirt design ideas to jennpta@aol.com.
Submit generic design ideas to jennpta@aol.com. |
| October 17, 2018 |
Day Camp Meeting |
November 2-4, 2018 |
National Camp School (Sea Base, Galveston). Camp director and program director must attend.
|
November To Do List
|
Recruit Key Staff. Review budget with key staff. Schedule key staff meetings. Review promotion plan and ensure key staff are all promoting camp. Review www.shac.org/day-camp and district day camp webpage for accuracy and submit corrections to webmaster. DE finalizes contract with facility. |
| November 14, 2018 |
Day Camp Meeting
- Review program and vendors. Bring program and vendor ideas.
|
December To Do List
|
Schedule all key staff meetings. Finalize program to submit to council.
|
| December 12, 2018 |
Day Camp Meeting
- Finalize program and review vendors. View sample projects from vendors. Bring your favorite cookies.
|
| January 5, 2019 |
Staff Development Workshop (required for camp directors and program directors; other key staff may attend). Lunch will be provided.
8:30 am - 1:00 pm
|
|
January 16, 2019
|
Day Camp Meeting (required for untrained staff; all are welcome) at 7:00 - 9:00 pm
|